Time Tracking App Features To Look For
Table of Contents
What are the key working hours tracking application features?
Top-level tools differ from the rest in terms of time tracking application features. These platforms should provide you with all the data you need to identify gaps and streamline procedures. On the other hand, employees should have the opportunity to easily find their personal activity and bill customers. In short, look for feature-rich systems without sacrificing utility, then they live up to everyone’s expectations, especially if you need a tool that gives you maximum value for money. What functions should you add to your shopping list and why?
Best time tracking software features
1. Automatic time tracking
Employees log in to the time tracking app and start their work day immediately. The software automatically starts a timer and allows employees to explain what tasks they are working on. For example, the first half hour is devoted to replying to emails. The next 2 hours of censorship are spent on client meetings and sales outlets. When it’s time for a break, they can start or stop the timer so they can monitor the billing times.
2. Offline pursuit
Employees can monitor tasks when they are not offline and also monitor working hours. For example, should they be able to add activities manually and how long will it take to complete them? In some cases, the app monitors these tasks offline and syncs again when you go online. This is best suited for remote workgroups that do not have a stable Internet connection, such as Wi-Fi-dependent sales channels for access to the software.
3. Project overview
The best time tracking software should also include a high level overview of projects and their milestones. Staff can keep track of time and order and evaluate how much time they spent on each stage of the task. Some tools include a cost breakdown and billing hours for each project. Finally, look for software that maps all of this visually so you can identify trends. For example, content revisions take longer than expected. Why is there nothing you can do to speed up the process and reduce wages?
4. Break down reminders
You may not know that your remote staff has been working for six hours. Break reminders give them a break so they can always pause and remember to reorganize. For example, every hour the timer sinks and the 5 minute breather informs them that it is time to get back up, stretch their legs and get a quick meal before going back to work. This allows them to do more and relieves stress.
You need a way to charge for all the hours your client spends on the project. The same is true for meetings and consultations. The invoicing elements automatically track the billing hours. You can compile all the information to make it easier to submit and pay invoices. You can observe for hours from different sources. For example, this employee worked on the client’s marketing campaign while another set up their landing page layout.
6. Group calendar
It’s not just about how much time they’ve already spent on tasks, it’s also about what lies ahead. A team calendar allows you to plan their work week and stay on time, as well as see what other team members are working on and how it fits into their work process. For example, they have to wait until this person finishes part of the project, then they have to move their follow-up work to the next week.
7. Employee contact information
In each case, the tracking tool must include employee contact information, such as their name, email, and phone number. Or they can spend time without interruption, even during their regular office hours. Another key element to include is their job roles or responsibilities. This way, each department can find the right person for the job. To illustrate, the HR team needs to know who should be involved in orientation course revisions.
8. Native application
Mobile access is essential for modern staff. This way, your new software will need an application so that employees can find time to work and work at any time instead of having to deal with their PCs. For example, they are meeting with a client and accounting for travel time and expenses, as well as all commitment activities such as customer lunches and brainstorming sessions.
Bonus Feature: Seller Support
This is a “bonus” feature because it is subject to every other point of sale. You will need software that comes with vendor support services and customer training. Although it’s a basic online FAQ and user forum, you can find internal tips. Inexperienced groups may again need advanced support, such as telephone and live chat. The key is to survey staff and measure the familiarity level of their tools. When in doubt, choose more support services to avoid prolonged implementation delays. You should base your online knowledge on them. Look for tutorials, demonstration videos, and other online training resources to reduce the learning curve.
These are just a few of the essential time tracking app features you should consider for a new platform. However, you may want to expand the list based on your business needs and goals. For example, some organizations may need built-in budget tools or auto-reminders to improve performance. Therefore, do a needs analysis and evaluate your current toolbox. Then look for software that can help fill in the gaps and expand existing resources. Once you have all the data, visit our online directory to find the best time finding software for your remote workforce.
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